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[Home](https://spoor.com)›[Careers](https://spoor.com/careers/)›Trade Mark Secretary

# Trade Mark Secretary

Spoor & Fisher is looking for a Trade Mark Secretary within the TM: Merit Team. The successful candidate will be based in the Centurion office, reporting to the Partner heading up the practice. The ideal candidate should have a keen eye for detail and should be able to attend to general trade mark secretarial duties with a focus on Trade Mark Prosecution matters.

### Apply here.

## Minimum Requirements:

- Proficiency in MS Word.

- Proficiency in MS Excel.

- Dictaphone typing.

- Sense of urgency to meet deadlines.

- Team Player.

- Attention to detail; time efficient and analytical.

- Strong administrative and prioritising skills.

- Must be able to read, write and understand Business English.

- Must be proactive and take initiative.

- Speed and accuracy.

## Duties and Responsibilities

### Primary tasks:

- Dictaphone typing.

- Drafting and preparation of correspondence to agents, clients, and the Registrar of Trade Marks.

- Corresponding internally to various departments and liaising telephonically.

- Opening of files, administration, and diarising of files.

- Updating matters on the internal system.

- Uploading information onto external databases such as Anaqua and Inspiro.

- Scheduling meetings for the Manager.

- Diary management.

- Providing certain clients with monthly reports, costs and/or cost estimates.

- Instructing trade mark searchers to conduct searches and typing of search reports.

- Preparation of trade mark schedules.

- Receiving instructions and preparation of trade mark applications.

- Instructing foreign applications.

- Prosecution of trade mark applications (receiving official actions, reporting to the client; taking the client’s instructions and attending to the compliance of the official actions).

- Preparation of powers of attorney and/or authorisations of agent.

- Preparation of invoices (debit and credit notes).

- Invoicing/Billing requirements; invoicing clients and capturing time.

- Consolidated invoicing.

- Making copies of associates’ invoices and sending the original to accounts for payment.

## Apply here.

## Contact

### Jodie Birkenstock

#### Human Resources Consultant

#### j.birkenstock@spoor.com

#### 27126761070

### Pretoria